gms | German Medical Science

GMS Medizin — Bibliothek — Information.

Arbeitsgemeinschaft für Medizinisches Bibliothekswesen (AGMB)

ISSN 1865-066X

Information for authors

Author Guidelines

General Guidelines

GMS Medizin – Bibliothek – Information is a freely accessible electronic journal. This journal's objective is the publication of articles in the fields of librarianship and information science, focussing on topics concerning medical libraries at universities, hospital libraries and pharmaceutical libraries. The editor-in-chief decides on accepting or rejecting an article. Publication languages are German and English. GMS Medizin – Bibliothek – Information does not charge any article processing charges (APCs) nor submission charges to its authors.

Publication Requirements

The submitted manuscripts or substantial parts of them should not have been previously published or submitted for publication somewhere else. The abbreviated version of the contents for presentation at a meeting is not regarded as a publication.

Authorship and Copyright

All authors insure that they have furnished a substantial contribution to the article and that they are in agreement with form and contents of the manuscript. The author conducting the negotiations confirms that he holds the copyrights on his works as well as on the text and illustrations attached therein in the Author's Contract. If material (e.g. illustrations or tables) is used from other sources, the author must submit a written statement from the holder of the copyrights indicating agreement with a publication in GMS Medizin Bibliothek Information. In cases of publication, the author grants GMS Medizin Bibliothek Information the right to store in databases for an unlimited period of time, as well as to distribute and to reproduce the article in electronic form. All remaining usage rights of the author are not restricted, however, all further publications should display original publication note (originally published in: GMS Med Bib Inf 2005;5:...).

Conflict of Interests, Funding

Financial or other support of institutes or companies, as well as promotion funds, is to be stated in the acknowledgments or conflict of interests section. All financial or other connections, which the author has to a company, whose products or competition products play an important role in represented facts of the matter, should be described and enclosed in the cover letter. This notification is handled confidentially and only when the manuscript is accepted for publication it will be published together with the manuscript after due consultation with the author. The authors of product reviews should indicate their relation with the product (e.g., company representative, client, external reviewer).
An important aspect of scientific publication is the indication of funding support. You must ensure that the full, correct details of your funder(s) and any relevant grant numbers are included. A funding statement may be worded as follows: This work was supported by [name of funder] grant number [xxx].

Manuscript Preparation

In General

The manuscripts are to be submitted in German or English. Additionally German and English abstracts as well as the German and English title should be included. The manuscripts may include tables, diagrams and pictures, as well as sound or video sequences. The manuscript should be clearly structured. The headings of the main sections, which function as navigation points in the online-document, should be as short as possible.

Article Types

In addition to original contributions, which should provide a substantial contribution to a topic in the fields of librarianship and information science, the following types of articles can be published: Editorial, interview, meeting report, lecture, appraisal, bibliography.
Furthermore, enterprises can present their recent products using the article type Product Review. Publication of a Product Review costs 1.000 € (+ VAT). Please give author name, company e-mail address and company postal address; moreover, the Author Guidelines apply. As for all articles, the Editor-in-chief decides on acceptance or rejection. One Product Review is published exclusively per issue of GMS Medizin – Bibliothek – Information.

Title Page

On the first page of the manuscript, the German and English title of the article is stated, followed by the surnames and first names of all authors, their e-mail addresses and the facilities where they are active. Then give separately the name, mail and e-mail address of the author conducting the correspondence.

Abstract and Key Words

All original contributions are to be preceded by a German and an English abstract. The summary is to be drawn up in such a way that it represents a condensed extract of the work. The author should indicate adequate keywords

Literature References

The literature cited in the text has to be listed at the end of the article according to the Vancouver Style of References also used in Medline. References should be numbered consecutively in the order in which they appear in this list. This reference list can be arranged according to the citation in the text or alphabetically according to the surnames of the first author. References in text, tables, and legends have to be identified by Arabic numerals in square brackets.

Some Examples:

Standard journal article:
Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002;347(4):284-7.
Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St. Louis: Mosby; 2002.
Chapter/Contribution in a monograph:
Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGraw-Hill; 2002. p. 93-113.
Journal article on the Internet:
Eysenbach G. SARS and population health technology. J Med Internet Res. 2003;5(2):e14. Available from:
Homepage/Website: [homepage on the Internet]. New York: Association of Cancer Online Resources, Inc.; c2000-01 [updated 2002 May 16; cited 2002 Jul 9]. Available from:
Further detailed sample references

Typography and Technical Terms

The manuscript should be composed as structured continuous text in Arial (font size normal text 10 pt). Tables should be written preferably with the same font. Do not use block style or hyphenation when drawing up your manuscripts. Line breaks are only to be inserted in paragraphs. Highlighting of parts of the texts through means of colours or borders is not possible. Notes have to be integrated in the continuous text and may not be added as footnotes. Literature references are to be numbered consecutively in the text and listed at the end of the document as text. Hyperlinks can be integrated in the continuous text. If they are cited as a reference there should exist a complete reference (see Literature references).
All illustrations and tables are to be provided with legends and numbered consecutively. Each table or figure has to be indicated unambiguously in the text (e.g. [Figure 1]). It is not sufficient to place the table or figure in the text itself.
All abbreviations have to be dissolved when used the first time. If necessary there should be added a list of abbreviations.

Graphic Formats

The following graphic formats may be used: the formats TIFF and BMP (loss-free bitmap-formats); GIF and PNG (bitmap-formats compressed) for charts, JPG (compressable bitmap-format) for photos. Even if the graphics are integrated in the text, they should be provided additionally as separate files with clear file names.

Research Data / Primary Data (Supplementary Material)

We expect our authors to submit relevant underlying data in addition to the manuscripts for peer review and publication. This complies with demands of funding organizations like Deutsche Forschungsgemeinschaft (DFG) and European Research Council in terms of "Good scientific practice". By co-operation with the Dryad repository, German Medical Science offers an easy way to achieve that. Dryad is both an international repository of data underlying peer-reviewed scientific and medical literature, and a membership organization, governed by journals, publishers, scientific societies, and other stakeholders. Benefits of publishing research data / primary data include:
For authors:

  • Citeability: via persistent identifiers (DOI)
  • Long-term archiving
  • Independent quality assurance through peer review
  • Legal security: Like the article, data are published under a Creative commons licence. Dryad is using the Creative Commons Zero.

For the scientific community:

  • Subsequent use: enables further interpretation of data, utilization for follow-up research projects, creation of interconnections between data sets, data/text mining
  • Transparency: through traceability and reproducibility (if applicable) of research results
  • Efficiency: through limitation of work and financial expenses

Please submit a descriptive caption together with your data. Use of platform-independent file formats is required, such as:

  • For additional documentation (e.g. detailed case reports): PDF
  • For image data: GIF, TIFF, PNG, JPG
  • For audio-visual material: MPG
  • For text or tabular data: TXT, CSV

If you have further questions about the data submission, please send an e-mail to


Please send your manuscript per E-mail to the editor-in-chief: